Australian Antarctic Research Conference 2026 Registration Form

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Thank you for your interest in the 2026 Australian Antarctic Research Conference, which is being held in Hobart from 25–28 August 2026.

 

The subsidised registration fee of $385 (incl. GST) covers catering for the four-day conference (Tuesday - Friday) or $135 (incl. GST) for day registration.

 

If you are attending from AAPP, ACEAS, or AAD: please nominate your relevant program in the form below to access your fully funded registration.


SAEF attendees should liaise with their organisation leads about costs.

For attendees (individuals or from other programs/ organisations): please pay registration online with MasterCard, VISA or AMEX or request an invoice.

 

Terms and Conditions: Terms and conditions apply for conference registration and can be viewed on the conference website.

Enquiries: Should you need assistance relating to your registration, or if you do not receive an acknowledgement email within 48 hours, please contact Leishman Associates or call 03 6234 7844.

 

Data Processing Consent

We care about your privacy.
Before we get started, please take a moment to read how we handle your data and what you're consenting to.

Contact Details

This information will be used for the delegate list and your name tag. Please use title case and ensure that all details are correct (including spelling).

Primary Address

Which program/organisation do you belong to?

Are you an ECR? ( ≤5 years post-PhD)?

Early Career Researcher Day

Dietary Requirements

Please provide details of any special DIETARY requirements you have that the organisers should be aware of.

The venue will make provisions for medical, religious and ethical dietary requirements (Allergies / Vegetarian / Vegan / Lactose intolerance / Gluten intolerance / Diabetic / Religious). If your dietary requirement is not available from the dropdown menu below, please select 'other' and input your requirement.

Unfortunately, lifestyle requests (eg. low carb, keto) will not be catered for separately, guests may choose items suitable from the buffet selections provided.

Access Requirements

AARC 2026 is committed to hosting an inclusive and accessible event for all attendees. To ensure everyone can fully participate, please use the text box below to describe any specific accessibility needs or requirements you may have. This could include requests related to mobility assistance, sensory accommodations, quiet spaces, or any other support you require to make your experience more comfortable.

Marketing & Privacy

How did you hear about this Conference?

Registration Type

Please select the registration type you wish to register:

Full Registration

There are a limited number of conference registrations sponsored by AAD for their staff, students and affiliates. The registration fee is fully subsidised.

Full Registration includes attendance to all sessions, access to the electronic handbook, a name badge, morning and afternoon refreshments, and lunch on programmed days of the conference.

Full Registration

There are a limited number of conference registrations sponsored by AAPP for their staff, students and affiliates. The registration fee is fully subsidised.

Full Registration includes attendance to all sessions, access to the electronic handbook, a name badge, morning and afternoon refreshments, and lunch on programmed days of the conference.

Full Registration

There are a limited number of conference registrations sponsored by ACEAS for their staff, students and affiliates. The registration fee is fully subsidised.

Full Registration includes attendance to all sessions, access to the electronic handbook, a name badge, morning and afternoon refreshments, and lunch on programmed days of the conference.

Full Registration

Full Registration includes attendance to all sessions, access to the electronic handbook, a name badge, morning and afternoon refreshments, and lunch on programmed days of the conference.

All fee listed are GST inclusive and AUD.

AMOUNT
385.00
TOTAL

Day Registration

Day Registration includes attendance to all sessions on the chosen day, access to the electronic handbook, a name badge and day catering on the chosen day.

All fee listed are GST inclusive and AUD.

AMOUNT
135.00
TOTAL
AMOUNT
135.00
TOTAL
AMOUNT
135.00
TOTAL
AMOUNT
135.00
TOTAL

Day Registration

There are a limited number of conference registrations sponsored by AAD / AAPP / ACEAS / SAEF for their staff, students and affiliates. The registration fee is fully subsidised.

Day Registration includes attendance to all sessions on the chosen day, access to the electronic handbook, a name badge and day catering on the chosen day.

Full Registration

Full Registration includes attendance to all sessions, access to the electronic handbook, a name badge, morning and afternoon refreshments, and lunch on programmed days of the conference.

All fee listed are GST inclusive and AUD.

AMOUNT
385.00
TOTAL

Accommodation

The AARC 2026 team is currently arranging a special accommodation block for conference delegates.

Further details, including booking information, will be shared via email as soon as they become available.

Terms and Conditions: Australian Antarctic Research Conference 2026

The following terms and conditions apply to your registration for, admission to, and continued attendance at the Australian Antarctic Research Conference (AARC):

Payment
Full payment of the registration fee, applicable GST, and all other monies due and payable in connection with your attendance at AARC must be made:

  • by credit card when you submit your application to register; or
  • if you submit your application to register for this event at least 30 days before the commencement of AARC and request an invoice, by credit card or electronic funds transfer, within 14 days of the invoice date.


Cancellation by Attendee
You may cancel your registration, by notifying Leishman Associates by email.  If you do not receive acknowledgement by email within two business days, please contact Leishman Associates on (03) 6234 7844.  You will only be entitled to a refund or partial refund as set out below:

  • more than 60 days before AARC commences a cancellation fee of $100.00 (including GST) applies
  • less than 60 days and more than 30 days before AARC commences a cancellation fee of one half of the full cost of your registration.

You may cancel your registration after 5pm on the date that is 30 days before AARC commences, but you will not be entitled to a refund. 

Cancellation, Postponement or Amendments by the Organisers
UTAS or Leishman Associates may cancel or postpone AARC at any time, for any reason. You will be notified by email if this occurs and you will be refunded all monies paid to date.

If AARC is postponed, and you advise you cannot or do not wish to attend on the new date, you may cancel your registration by notice to Leishman Associates by email. If you advise you wish to attend on the new date, the monies you have paid as your registration fee will be retained. If you do not notify Leishman Associates that you wish to attend the conference as postponed within the period specified when notice of postponement is given, your registration will be cancelled unless otherwise agreed in writing, and all monies paid to date will be refunded.
 
While AARC organisers will make reasonable endeavours to stage the conference as advertised, you agree that changes to dates, venue and the program may occur. If any changes occur to the conference as advertised, reasonable endeavours will be made to arrange for reasonable substitutes, subject to availability and the circumstances that made the change(s) necessary or desirable.  Notice of substantial and material changes will be placed on this website.  You are responsible for checking for such notifications/alerts prior to the conference.

Compliance with venue terms and conditions
You must at all times comply with the terms and conditions of entry to each venue connected with AARC, and with any lawful directions given by its authorised personnel.

Behaviour
At all times during AARC you must: 

  • Comply with UTAS Behavioural Procedure
  • In the event you do not act in accordance with the Procedure or are otherwise exhibiting behaviours that is not consistent with the behaviour expected at the event, the event organiser in discussion with UTAS, has the right to remove you from the premise or refuse access.


Photography and videography/filming
By registering, you acknowledge and consent that during their attendance at the conference your image or voice may be recorded via video, photograph or by any other means by an official of the conference which may be distributed or published at the discretion of the conference organisers. If you do not wish to be recorded, you are required to formally advise the conference organisers in advance by email.

Privacy 
You consent to Leishman Associates collection, use and disclosure of your personal information, including sensitive information as defined in the Privacy Act 1998 (Cth), as set out in Leishman Associates Privacy Policy. You acknowledge that you have accessed those documents by the links provided in this website. You consent to Leishman Associates disclosure of your personal information, including "sensitive" personal information to the UTAS and to Suppliers, to the extent considered necessary or desirable to enable them to provide appropriate goods or services to you.


Summary

Payment

If you select to pay by credit card, you will be directed to a new page to enter your card details, do not to close the browser until you are redirected to a ‘Thank you’ page.

If you leave the browser window during payment processing, your booking may be lost.    

If you experience a credit card payment error, please come back to this page, and select ‘Request an invoice’ to complete your registration, we will contact you for payment.

Thank You

Thank you for registering your attendance to the AARC 2026. Shortly you will receive an email confirming your registration, including an invoice/receipt.

If you do not receive this email within 48 hours, please contact Leishman Associates office on +61 3 6234 7844.

We recommend that you take the time to read these prior to the event. 

It’s great that you’ll be coming to Hobart, Tasmania – consider staying a little longer, visit www.discovertasmania.com.au for more information on what you can see and do.

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